Microsoft Teams - How to identify and use the Microsoft Teams Outlook Add-In

The below instructions are for users who are using the full desktop Microsoft Teams Client.

If you are not using the full desktop Microsoft Teams client, please contact AppSolute Network Support netsupport@appsolute.com for assistance installing the Microsoft Teams Client.

The Microsoft Teams client can also be downloaded here: Download Microsoft Teams

Step 1: Opening the Outlook Calendar

Open your Outlook client.

On the bottom left-hand side of the Outlook client, click on the Calendar icon.

If your Ribbon in Outlook looks like the below, proceed to Step 3.  Otherwise, follow the below instructions to expand your Ribbon.

Step 2: Expanding the Ribbon

Click on the related icon labeled 1 in the picture below, then click on Show Tabs and Commands.

Step 3: Creating a Microsoft Teams Meeting

To create a Microsoft Teams meeting, click on the Microsoft Teams icon on the Outlook Ribbon.

Step 4: Meeting Details

Label 1 indicates the Title for the meeting. Example: “Quarter 1 Sales Meeting”

Label 2 indicates the Required parties. Who is required to attend this meeting?

Label 3 indicates the Optional parties. Who is not required to attend this meeting but attend if they are available?

Label 4 indicates the Date, Time, and Duration of your meeting.

Label 5 indicates the body of the meeting.  Here you can paste the meeting's agenda or any notes you prefer.

When you are finished entering your details, click on the Send button to schedule your meeting.